Find the Best OCR Software to Get the Job Done Right

Welcome to the place where we look at the Best OCR Software and help you choose the right software to meet your needs. Confused about what OCR (optical character recognition) software is? Want to know what the best selling software is? These are just some of the helpful things you'll find here.

Convert PDF to Text

Convert PDF to TextDo you want to be able to convert a PDF to editable text? We’re going to learn how we can do this.

You probably have already realized that you can’t edit a document that has been exported into a PDF format. The PDF file format was created in 1993 to provide a document format that you can exchange between computers regardless of software, hardware, and operating system. In order to do this, a PDF document must be a “flat” file that excludes any formatting that can be edited.

Depending on how some PDF files are exported, sometimes you can select text within the PDF and copy and paste it to another document. The only problem is that when you do this none of the formatting of the original PDF file is kept intact.

There Is a Solution

PDF Converter 7The only way to convert a PDF document into an editable format is to use PDF conversion software like Nuance’s PDF Converter or OCR software like OmniPage 17 or Abbyy FineReader Professional.

OCR stands for “optical character recognition.” Simply put, OCR software takes a PDF file or a scanned image and extracts the text and formatting from that document and converts it into a document you can edit and change around.

A good OCR software solution will allow you to keep the original formatting of the PDF file intact and it will give you a 99.9% accuracy rate. One example of software that can do this is the above mentioned OmniPage 17.

OCR software not only gives you the ability to convert PDF files but also gives you the ability to convert scanned images of printed or handwritten documents.

Don’t Forget To Do This

You have to be sure that you look at the technical specs of OCR software to make sure they can convert PDF files. For example, Abbyy FineReader Express, although it is an excellent entry-level OCR program, PDF conversion is not enabled unless you get Abbyy FineReader Professional. Unfortunately, FineReader Professional is quite expensive since it’s designed for business users. Because of this, you want to look at OmniPage 17 which is in a similar price range to FineReader Express.

If You Represent a Business or Organization

For business users, it’s worth taking a look at FineReader Professional and OmniPage 17 Professional. Not only do you get PDF conversion, but you also get automated batch processing, which comes quite in handy if you are converting a large quantity of documents.

How to Edit a Scanned Document

What is OCR softwareWhen you scan a printed or handwritten document into your computer, the document is scanned as an image. Unfortunately, you can’t edit any of the text of the document on your computer in this scanned image because images don’t store text data.

PDF files are also other scanned document formats. Depending on how the PDF was processed it’s quite possible you can’t edit the text within a PDF.

It’s quite a pain to take a printed or handwritten document and type it all up on your computer just to have it in digital format. Fortunately, there is a way you can transform your scanned document into an editable format that you can open in Microsoft Word or another text processor of your choice. We can do this through OCR software.

Best OCR Software to Edit a Scanned Document

The right OCR software will ultimately depend on the power you need available at your fingertips. If you are an individual that needs software for basic document conversion, you’ll be looking at a different program than a business user.

If you’re an individual…

Take a look at OmniPage 17 and Abbyy FineReader Express. Both of these pieces of software are designed for the user who needs the ability to do basic document conversion but with accurate results. OmniPage 17 is $50 more expensive than Abbyy FineReader Express but you have the ability to convert PDF files.

If you represent a business…

You’ll want the extra features of a more “professional” solution. OCR programs like OmniPage 17 Professional and Abbyy FineReader Professional give you the ability for batch processing, which allows you to do more conversions at a faster rate. You also have the ability to automatically collect convert data from electronic forms.

All in all, there is no easy way to edit a scanned document unless you have the right tools. OCR software is perfect for transforming your scanned documents into an editable format.

What is OCR Software?

OCR stands for “optical character recognition.” OCR software simply takes scanned images or PDFs of typed, printed, or handwritten text and transforms them into text that can be digitally stored, edited, and manipulated.

For example, if you scanned a printed piece of paper into your computer, you would only have an image of that document. This means you couldn’t open it up in a popular program like Microsoft Word to edit the text. In order to do this, you would need to use OCR software to read the text in that image and output into a document you could edit.

Learn more about OmniPage 17

People who use OCR software typically want to store these printed and handwritten documents in a digital format that allows them to be able to go through and search for text, edit it, and transform the document. OCR allows you to do this.

OCR software works by recognizing patterns in printed and handwritten text. Some OCR programs require you to calibrate them to learn these patterns, however good OCR software is equipped to recognize different fonts with near perfect accuracy and in over a hundred different languages.

Some very popular OCR software solutions available are OmniPage 17 and Abbyy FineReader Express. The most basic versions of these pieces of software will allow you to take a scanned image and transform it into editable text. OmniPage even allows you to take a PDF and transform it into editable text. Unfortunately, Abbyy FineReader Express does not. However, Abbyy FineReader Professional does.

If you are a business and need a bit more power, you might want to consider look at OmniPage 17 Professional and Abbyy FineReader Professional. These programs allow you to do batch processing and more automation to allow you to handle a larger quantity of documents.